resources

<h2>Overview</h2>
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<p><strong>Novotel Jakarta Gajah Mada</strong> is a prominent hotel located in the bustling heart of Jakarta, Indonesia. As part of the global Novotel brand under the Accor hospitality group, the hotel is renowned for its blend of modern comfort, excellent service, and strategic location, making it a popular choice for both business travelers and tourists alike.</p>
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<p><span style="color: #007e91; font-weight: 600;">Industry:</span> <a href="https://trginternational.com/industries/hospitality/" target="_blank" rel="noopener">Hospitality</a></p>
<p><span style="color: #007e91; font-weight: 600;">Website:</span> <a href="https://all.accor.com/hotel/7447/index.en.shtml" target="_blank" rel="noopener">Novotel Jakarta Gajah Mada</a></p>
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<p>Solutions implemented:</p>
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<li style="padding-left: 25px; position: relative; margin-bottom: 8px; color: #333333; font-size: 16px; line-height: 1.6;"><img decoding="async" style="position: absolute; left: 0; top: 3px; width: 18px; height: 18px; display: block;" src="https://wpengine.trginternational.com/wp-content/uploads/2025/07/circle-chevron-right-solid-1655C.svg" alt="" /> <a style="color: #333333; text-decoration: none;" href="https://trginternational.com/solutions/infor-sunsystems-cloud/">Infor SunSystems Cloud</a> (Single-Tenant)</li>
<li style="padding-left: 25px; position: relative; margin-bottom: 0; color: #333333; font-size: 16px; line-height: 1.6;"><img decoding="async" style="position: absolute; left: 0; top: 3px; width: 18px; height: 18px; display: block;" src="https://wpengine.trginternational.com/wp-content/uploads/2025/07/circle-chevron-right-solid-1655C.svg" alt="" /> <a style="color: #333333; text-decoration: none;" href="https://trginternational.com/solutions/infor-qa/">Infor Query &amp; Analysis</a></li>
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<p>Integrations with Third-Party Systems:</p>
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<li style="padding-left: 25px; position: relative; margin-bottom: 8px; color: #333333; font-size: 16px; line-height: 1.6;"><img decoding="async" style="position: absolute; left: 0; top: 5px; width: 18px; height: 18px; display: block;" src="https://wpengine.trginternational.com/wp-content/uploads/2025/07/circle-chevron-right-solid-1655C.svg" alt="" />Opera Property Management System (PMS) for hotel operations</li>
<li style="padding-left: 25px; position: relative; margin-bottom: 0; color: #333333; font-size: 16px; line-height: 1.6;"><img decoding="async" style="position: absolute; left: 0; top: 5px; width: 18px; height: 18px; display: block;" src="https://wpengine.trginternational.com/wp-content/uploads/2025/07/circle-chevron-right-solid-1655C.svg" alt="" />FutureLog procurement system for supply chain manage</li>
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<h3>Goals</h3>
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<li style="padding-left: 30px; position: relative; margin-bottom: 12px; color: #333333; font-size: 16px; line-height: 1.6;"><span style="position: absolute; left: 0; top: 2px; color: #e85f12; font-weight: bold;">✓</span> Migrate existing data to a cloud environment</li>
<li style="padding-left: 30px; position: relative; margin-bottom: 12px; color: #333333; font-size: 16px; line-height: 1.6;"><span style="position: absolute; left: 0; top: 2px; color: #e85f12; font-weight: bold;">✓</span> Reconfigure the system for compliance with regional and cooperate standards</li>
<li style="padding-left: 30px; position: relative; margin-bottom: 0; color: #333333; font-size: 16px; line-height: 1.6;"><span style="position: absolute; left: 0; top: 2px; color: #e85f12; font-weight: bold;">✓</span> Empower staff with proper training for ongoing operations</li>
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<h3>Outcomes</h3>
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<li style="padding-left: 30px; position: relative; margin-bottom: 12px; color: #333333; font-size: 16px; line-height: 1.6;"><span style="position: absolute; left: 0; top: 2px; color: #e85f12; font-weight: bold;">✓</span> Daily ledger entries, reconciliations, and financial analysis are performed more efficiently</li>
<li style="padding-left: 30px; position: relative; margin-bottom: 12px; color: #333333; font-size: 16px; line-height: 1.6;"><span style="position: absolute; left: 0; top: 2px; color: #e85f12; font-weight: bold;">✓</span> Reports are generated faster, enabling proactive management</li>
<li style="padding-left: 30px; position: relative; margin-bottom: 0; color: #333333; font-size: 16px; line-height: 1.6;"><span style="position: absolute; left: 0; top: 2px; color: #e85f12; font-weight: bold;">✓</span> The standardized structure enhances clarity, control, and regional compliance</li>
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<h2>At a Glance</h2>
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<p><a style="color: #e85f12; text-decoration: none;" href="https://trginternational.com/blog/accor-post-covid-recovery-infor-sunsystems-saas/"><strong>Accor Hospitality Group</strong></a> is one of the world’s leading hospitality companies, operating an extensive portfolio of hotels and resorts across the globe. With a presence in more than 100 countries, Accor is known for its innovative approach, combining local culture with global standards of quality and service.</p>
<p>Accor’s focus on standardization, innovation, and regional adaptation makes it a leader in the hospitality industry, driving continuous improvements across its properties through initiatives like adopting modern technology platforms to ensure compliance, efficiency, and excellence.</p>
<p>It is a privilege for TRG to serve the Accor Hospitality Group, which oversees all hotels in the Asia-Pacific area. In today&#8217;s case study, we will explore the project of <strong>Novotel Jakarta Gajah Mada.</strong></p>
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<h2>Novotel’s Long Unaddressed Challenges</h2>
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<div style="position: absolute; top: -15px; left: 20px; background-color: #e85f12; color: white; padding: 5px 15px; border-radius: 20px; font-weight: 600; font-size: 16px;">Challenge #1</div>
<h3>Outdated System Infrastructure</h3>
<p>They relied on an <a style="color: #e85f12; text-decoration: none;" href="https://www.youtube.com/watch?v=njGghUkMesU">aging on-premises version of SunSystems</a>, which limited scalability, caused maintenance difficulties, and lacked modern features essential for seamless operations</p>
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<div style="position: absolute; top: -15px; left: 20px; background-color: #e85f12; color: white; padding: 5px 15px; border-radius: 20px; font-weight: 600; font-size: 16px;">Challenge #2</div>
<h3>Inconsistent Processes &amp; Knowledge Gaps</h3>
<p>New team members learned informal practices passed down from predecessors, leading to inconsistent workflows and increased risk of errors.</p>
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<div style="position: absolute; top: -15px; left: 20px; background-color: #e85f12; color: white; padding: 5px 15px; border-radius: 20px; font-weight: 600; font-size: 16px;">Challenge #3</div>
<h3>Transitioning to Standardized Regional Standards</h3>
<p>Regional Finance Directors mandated a shift from the hotel’s custom chart of accounts (COA) to the standardized Accor COA, complicating reporting and compliance.</p>
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<div style="position: absolute; top: -15px; left: 20px; background-color: #e85f12; color: white; padding: 5px 15px; border-radius: 20px; font-weight: 600; font-size: 16px;">Challenge #4</div>
<h3>External Mandate &amp; External Pressure</h3>
<p>The switch was not a voluntary upgrade, but a requirement driven by Accor through corporate standards, adding urgency and operational complexity.</p>
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<h2>Structured Project Implementation</h2>
<p>The whole process took only 3 months. Following TRG’s Deployment Methodology, the project progressed through five phases: Initiation, Elaboration, Construction, Transition, and Optimization. This structured approach ensured smooth execution and minimized disruption. The rollout was completed within the estimated time frame.</p>
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<div style="padding-left: 20px; display: flex; align-items: center;"><span style="color: #e85f12; font-size: 28px; line-height: 1; margin-right: 20px;">★</span>
<h3>Key Highlights</h3>
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<div style="background-color: #ebf5f7; padding: 20px; border-radius: 5px; margin-bottom: 25px; margin-top: 25px; position: relative;"><span style="position: absolute; left: 20px; top: -15px; background-color: #007e91; color: white; padding: 5px 15px; border-radius: 20px; font-weight: 600; font-size: 16px;">Cloud Deployment Approach</span>
<p><a style="color: #e85f12; text-decoration: none;" href="https://blog.trginternational.com/cloud-computing-fundamentals">Single-tenant cloud</a> was the preferred deployment approach, which is in line with <a style="color: #e85f12; text-decoration: none;" href="https://trginternational.com/blog/infor-priorities-cloud-first-strategy-long-term-partnerships/">Infor’s recommended methodology</a>. Novotel will have their own dedicated software and server resources. This slightly increases the hotel investment compared to the multi-tenant setup. However, the deployment causes little interruption to Novotel&#8217;s daily work and gives users more control over the system.</p>
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<div style="background-color: #ebf5f7; padding: 20px; border-radius: 5px; margin-bottom: 25px; position: relative;"><span style="position: absolute; left: 20px; top: -15px; background-color: #007e91; color: white; padding: 5px 15px; border-radius: 20px; font-weight: 600; font-size: 16px;">Customizations &amp; Configurations</span>
<p>During the deployment, key modules such as <a style="color: #e85f12; text-decoration: none;" href="https://blog.trginternational.com/download-infor-sunsystems-cloud-data-sheet">Ledger Accounting</a> and <a style="color: #e85f12; text-decoration: none;" href="https://trginternational.com/solutions/infor-qa/">Infor Query &amp; Analysis</a> (version 11.3) were successfully installed. To tailor the system to the organization’s needs, a new Business Unit (BU) was developed to align with Accor&#8217;s predefined corporate standards.</p>
<p>The Chart of Accounts was mapped and customized to meet regional standards using Q&amp;A reports, replacing the previous self-defined COA. Additionally, historical data was kept in a special Business Unit for reference and ongoing use.</p>
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<div style="background-color: #ebf5f7; padding: 20px; border-radius: 5px; margin-bottom: 25px; position: relative;"><span style="position: absolute; left: 20px; top: -15px; background-color: #007e91; color: white; padding: 5px 15px; border-radius: 20px; font-weight: 600; font-size: 16px;">Integration with Third-Party Systems</span>
<p>The migration also included crucial integrations with third-party systems to streamline hotel operations, namely:</p>
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<li style="color: #333333; font-size: 16px; line-height: 1.6;">&#8211; Integration with Opera (property management system, PMS) to better manage hotels</li>
<li style="color: #333333; font-size: 16px; line-height: 1.6;">&#8211; And integration with FutureLog (procurement system) to streamline purchasing and supply chains.</li>
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<p>These integrations help ensure data is consistent and operations run smoothly.</p>
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<div style="background-color: #ebf5f7; padding: 20px; border-radius: 5px; margin-bottom: 25px; position: relative;"><span style="position: absolute; left: 20px; top: -15px; background-color: #007e91; color: white; padding: 5px 15px; border-radius: 20px; font-weight: 600; font-size: 16px;">Training &amp; Knowledge Transfer</span>
<p>The project was a system migration, not a simple update. Therefore, structured training sessions were organized to help all team members get used to the new system, enabling them to rely less on peer-to-peer guidance while increasing their confidence across finance and operational functions.</p>
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<h2 style="margin-top: 0; color: #007e91; text-align: center; margin-bottom: 20px;">Results &amp; Benefits</h2>
<p style="margin-bottom: 30px; text-align: center; max-width: 800px; margin-left: auto; margin-right: auto; font-size: 1.05em;">Today, <a href="https://trginternational.com/solutions/infor-sunsystems-cloud/">SunSystems</a> is fully integrated into Novotel Jakarta Gajah Mada&#8217;s daily routines, bringing transformative results:</p>
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<div style="display: flex; align-items: baseline; margin-bottom: 10px;"><span style="font-size: 48px; font-weight: 800; color: #e85f12; line-height: 1; margin-right: 10px;">80%</span> <span style="font-size: 14px; text-transform: uppercase; color: #666; font-weight: 900;">Reduction</span></div>
<h3>Operational Efficiency</h3>
<p style="color: #555; font-size: 15px; line-height: 1.6;">Manual processes, particularly data entry, have been drastically cut thanks to new import templates. This has led to improved data accuracy, faster month-end closing, and accelerated decision-making.</p>
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<div style="display: flex; align-items: center; margin-bottom: 10px; height: 48px;"><span style="background-color: #007e91; color: white; width: 35px; height: 35px; border-radius: 50%; display: flex; align-items: center; justify-content: center; font-weight: bold; font-size: 20px;">✓</span> <span style="font-size: 14px; text-transform: uppercase; color: #666; font-weight: 900; margin-left: 12px;">Verified</span></div>
<h3>Error Reduction &amp; Compliance</h3>
<p style="color: #555; font-size: 15px; line-height: 1.6;">Standardized workflows have minimized errors and ensured full alignment with regional standards. The clear structure makes processes easier to control, audit, and follow.</p>
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<h2>Committed to Long-Term Success</h2>
<p>At TRG International, we provide solutions that generate long-term value and a competitive edge in an ever-changing business world. We are eager to support Accor Hospitality Group and other innovative clients in reaching operational excellence worldwide.</p>
<p>Our commitment continues to be on fostering lasting partnerships and ensuring that our clients’ IT investments yield sustained value and a strategic advantage in today’s fast-paced environment.</p>
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<p><span style="color: #007e91; font-weight: 600;">For more information about our solutions, visit:</span> <a style="color: #e85f12; font-weight: bold; text-decoration: none;" href="https://www.trginternational.com/">www.trginternational.com</a></p>
<p><span style="color: #007e91; font-weight: 600;">Discover more case studies in other industries here:</span> <a style="color: #e85f12; font-weight: bold; text-decoration: none;" href="http://trginternational.com/stories/case-studies">trginternational.com/stories/case-studies</a></p>
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<h2>Further resources</h2>
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<div style="height: 180px; overflow: hidden; line-height: 0;"><img decoding="async" style="width: 100%; height: 100%; object-fit: cover; display: block;" src="https://img.youtube.com/vi/KcraeAzbfU0/maxresdefault.jpg" alt="Crown Holdings Vietnam SunSystems Implementation" /></div>
<div style="padding: 20px; flex-grow: 1; display: flex; flex-direction: column; justify-content: space-between;">
<h3>How Crown Holdings Vietnam Streamlined Financial Operations with SunSystems 6.4</h3>
Watch Now →</div>
<div style="height: 180px; overflow: hidden; line-height: 0;"><img decoding="async" style="width: 100%; height: 100%; object-fit: cover; display: block;" src="https://wpengine.trginternational.com/wp-content/uploads/2025/03/accounting-systems.png" alt="Moving from Legacy to Cloud Financial Management Software" /></div>
<div style="padding: 20px; flex-grow: 1; display: flex; flex-direction: column; justify-content: space-between;">
<h3>Moving from Legacy to Cloud Financial Management Software? Here’s Your Plan</h3>
Read More →</div>
<div style="height: 180px; overflow: hidden; position: relative; line-height: 0;"><img decoding="async" style="width: 100%; height: 100%; object-fit: cover; display: block;" src="https://wpengine.trginternational.com/wp-content/uploads/2025/07/SunSystems-Cloud.png" alt="Infor SunSystems Core Modules Information Kit" /></div>
<div style="padding: 20px; flex-grow: 1; display: flex; flex-direction: column; justify-content: space-between;">
<h3>7-in-1 Information Kit: All You Need to know about Infor SunSystems Core Modules</h3>
Read More →</div>
<div style="height: 180px; overflow: hidden; position: relative; line-height: 0;"><img decoding="async" style="width: 100%; height: 100%; object-fit: cover; display: block;" src="https://wpengine.trginternational.com/wp-content/uploads/2025/07/See-Infor-SunSystems-in-Action.png" alt="See Infor SunSystems in Action" /></div>
<div style="padding: 20px; flex-grow: 1; display: flex; flex-direction: column; justify-content: space-between;">
<h3>See Infor SunSystems in Action</h3>
Read More →</div>
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Transform, Optimize, Innovate: The Novotel Jakarta Gajah Mada Cloud Success Story

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